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Modifying Course Member Information

You can modify course member information on your course Roster page (Course Dashboard > Roster). Below are some changes you can make on your Roster page.

Adding class sections or additional columns after importing the roster

Adding class sections or additional columns after importing the roster

  1. To add new columns of info after you imported your roster file, first, click the Download Roster button on your Roster page to download a CSV of your current course roster.
  2. Add your new column of info to the spreadsheet.
    • The column must have a header. If you're adding a column of student group names or section numbers and you want to grade in batches, the word "section" or "sections" must be in the column header (e.g., "Sections," "class section," "Lab Sections," "Peer review section").
    • Leave the Email Addresses column the same.
    • Email addresses will be used to match rows in the file to existing students.
  3. Following the prepping your roster file process as before, re-upload the spreadsheet by clicking the Add Students and Staff button on your current roster page in Gradescope.
  4. Once your file is uploaded, if you added a new column, make sure to press the + sign (see image below) on the roster import screen. Select the header name of your new column from the dropdown.
  5. Click Import when you're finished.
Making bulk roster changes

Making bulk roster changes

  1. Click the Download Roster button on your Roster page to download a CSV of your current course roster.
    • Update the necessary info on your spreadsheet and be sure to leave the Email Addresses column the same.
    • Email addresses will be used to match rows in the file to existing students.
  2. Following the same roster import process as before, re-upload the spreadsheet by clicking the Add Students and Staff button on your current roster page in Gradescope.
  3. Click Import when you're finished.
Editing student account info

Editing student account info

If a student appears more than once with different email addresses, instructors should advise students to merge their accounts to avoid confusion with submissions and grading.

  1. To edit student account information, locate the Edit column and click the pencil icon.

You can only edit a student’s email address if they have never logged into their account and if the new email is not already associated with an existing Gradescope account.

Email us if you would like to update the email address for a student who has already logged in or if their email is already associated with an account.

Switching first and last names

Switching first and last names

If your roster has separate columns for first and last names:

  • Alphabetize students by last name by using the Swap button at the top of the name column.

If you need to add first and last names to your roster retrospectively:

  1. Download your current Gradescope roster as a CSV via the Download Roster button on the Roster page.
  2. In Excel, split up the full name into two separate columns of first and last names by going to Data->Text to Columns.
  3. Upload the edited spreadsheet with first and last name columns to your existing Gradescope roster page (all grades and other student data will be preserved).
  4. Then, use the Swap button to alphabetically sort by last name.
Downloading a roster

Downloading a roster

To download your roster as a CSV file, click Download Roster at the bottom of the Roster page.

Removing course members

Removing course members

You can use the X button in each row of your course roster to remove individual users from your roster.

Deleting students from the roster does not delete any submissions or grades they had in the course.

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